How to create Encompass 360 Business Rules – Part 3

This article is in continuation with the articles “How to create Encompass 360 Business Rules – Part 1” and “How to create Encompass 360 Business Rules – Part 2”.

Loan Folder Business Rule

To create Loan Folder BusinessEntry rules, follow the below steps:

1.  On the menu bar, click Encompass, and then click Settings.
2. On the left panel, click Business Rules, and then click Loan Folder Business.
3. Select Yes or No to indicate whether loans can be originated in the folder.
4. Select Yes or No to indicate whether loans in the folder can be duplicated.
5. Select Yes or No to indicate whether duplicated loans can be added to the folder.
6. Select Yes or No to indicate whether loans can be imported into the folder.
7. To set a rule to control which loans can be moved into the folder, select the Setup Move Rule check box.

• To permit only loans that have finished a specified milestone, select Finished Milestone, and then select a milestone.
• Or, to permit loans based on the loan status, select Loan Status, and then select the permitted statuses.

• Click the Save icon.
• Repeat these steps to set business rules for additional folders as required.
• When finished, click Close.

Loan Form Printing

To create Loan Form Printing, follow the below steps:

1.  On the menu bar, click Encompass, and then click Settings.
2. On the left panel, click Business Rules, and then click Loan Form Printing.
3. On the Loan Form Printing, click the New icon.
4. Type the name of the Loan Form Printing.
5. Select all Channels this rule applies to.
6. Select Yes/NO to create a condition for when the rule is applied.
7. Add and apply print suppression rules
8. Click Add.
9. On the Print Form Suppression Rule window, click Find.
10. Click the Standard Forms or Custom Forms tab, select the folder containing the form for which you want to create a rule, select the form, and click Select.
11. Click the Required Fields tab.
    1. Click Add, type the field IDs of the fields that must be completed, and then click Add.
    1. Or click Find, select forms from the list on the left, right-click to select the pre-required fields, and then click OK.

To select all fields on a form, click Select All. If needed, you can then right-click fields that you want to deselect.

• Or click the Advanced Coding tab to write your own code to define the print suppression rule. For detailed instructions on how to create your own code, refer to the “Advanced Coding for Business Rules” document.
• Select the check box to allow blank forms to be printed even if the required fields have not been completed.
• When finished, click OK.

• In the Notes/Comments field, type details and helpful notes about the rule as needed.
• When finished, and then click Save.

Print Auto Selection

To create Print Auto Selection, follow the below steps:

1. On the menu bar, click Encompass, and then click Settings.
2. On the left panel, click Business Rules, and then click Print Auto Selection.
3. On the Print Auto Selection, click the New icon.
4. Type the name of the Print Auto Selection.
5. Select all Channels this rule applies to.
6. Select Yes/NO to create a condition for when the rule is applied.
7. Set up a rule that selects print forms
8. Click Add.
9. In the Condition section, define the condition that must be met to trigger the selection of forms listed in the Action section below.
   1. Type the Field ID, or click Find, select forms from the list on the left, right-click to select a field, and then click OK.
   1. Select an option to define the field parameters.
   1. Define the field values that must be met to satisfy the condition and trigger the action.

• In the Action section, select the forms (or form groups) that will be selected for printing if the condition is met.
  • Click Add Forms, select forms from the list on the left, click the Add button to move them to the Selected Forms list, and then click Add.
  • Click Add Form Groups, select a form group, and then click OK.
  • Back on the Add/Edit Field Event window, select forms and click the Remove Forms button if needed.

• When finished, click OK.
• Repeat steps 1 through 4 above to add additional statements to the rule.

• In the Notes/Comments field, type details and helpful notes about the rule as needed.
• When finished, and then click Save.

LO Compensation Rule

To Configure the LO Compensation Rule:

1. On the menu bar, click Encompass, and then click Settings.
2. On the left panel, click Business Rules, and then click LO Compensation Rule.
3. Using the Select Control Option drop-down list, select how strictly you want to enforce the LO Compensation Rule.
4. Enforce compliance to the LO Compensation paid-by rule

When this option is selected, users are prevented from designating different fees in section 801 that are being paid to the broker as Paid by Borrower and Paid by Lender (or someone else other than the borrower). In other words, if one compensation fee being paid to the broker is being paid by the borrower, then all other compensation fees must be paid by the borrower as well. Or, if one of the fees is being paid by someone other than the borrower, then all other compensation fees paid to the broker must be paid by someone other than the borrower as well.

• The LO Compensation Violation message displays any time the user violates the new loan originator compensation requirements by indicating that different fees will be paid to the broker by both the borrower and someone else other than the borrower. In order to close the message and proceed with the loan, the user must select Make all Paid by Borrower to set each fee as Paid by the Borrower or Make all Paid by 3rd Party to set each fee as Paid by Lender (or someone else other than the borrower).
• Display warning when all compensation fields are not compliant

When this option is selected, the LO Compensation Violation message displays any time the user designates different fees in section 801 as Paid by Borrower and Paid by Lender (or someone else other than the borrower), warning them that the originator compensation requirements have been violated. The user can choose to set each fee as Paid by the Borrower, set each fee as Paid by Lender (or someone else other than the borrower), or they can select Take No Action and proceed with the loan despite the violation.

• Do not enforce compliance or display a warning When this option is selected, users are not prevented from (or warned against) designating different fees in section 801 as Paid by Borrower and Paid by Lender (or someone else other than the borrower). The LO Compensation Violation message will not display at any time, regardless of how fees are being paid to the broker.

• When finished, click the Save icon.

Role Access to Documents

To create Role Access to Documentsrules, follow the below steps:

1. On the menu bar, click Encompass, and then click Settings.
2. On the left panel, click Business Rules, and then Role Access to Documents.
3. In the Default Access section, select a role from the list on the left.
4. In the list on the right, select the roles that can access documents that are added by the role selected on the left.
5. Repeat steps 3 through 4 for each role for which you want to define access.
6. Select the check box at the bottom of the section to apply the user’s role-level access rights to documents even if the user does not have an existing role in the loan file.
7. Click the Save icon.

 

We hope all the three articles on Encompass 360 Business rules are helpful and useful to the readers.

Take Five Consulting is a technology company, based in Virginia U.S., that specializes in the Mortgage Banking vertical especially LOS implementation and application development. Take Five Consulting creates and implement mortgage technology and software specifically for Mortgage Industry.